Approved at the 10/28/2008 Board Meeting

Regular Board of Education Meeting
Central Administrative Offices Board Room
October 14, 2008

Present:  Allgaier, Gehl, Jones, Marcello, Wartman, and Ziegler; Gibson
              Brookfield Central Student Representative and Brookfield
              East Student Representatives
Absent:   Schwei

President Meg Wartman called the meeting to order at 7:07 p.m. Public notice of the meeting was provided in accordance with Chapter 19.85 Wis. Stats. The Pledge of Allegiance was lead by Jeff Snow, Brookfield East Student Representative. Motion by Tom Gehl to approve the October 14, 2008 agenda. Seconded by David Marcello and carried on a voice vote.

CITIZENS' FORUM – Carlene D'Amato addressed the Board requested review of the use of R rated movies in the curriculum at the high school level.

Marie Hastings, Brookfield Central Student Representative, reported on Homecoming activities including spirit theme days, the Homecoming game on October 17 and dance on October 18. Carolyn Lorenz and Jeff Snow, Brookfield East Student Representatives, reported that Homecoming was a success and that students are taking the PLAN test on October 15.

CONSENT AGENDA – Requests for separate consideration of Personnel Matters, High School Construction Bids, and Board Policy: Second Reading. Motion by Tom Gehl to approve remaining consent items including minutes of the September 23, 2008 Board meeting and September 23, 2008 Board Work Session; recognizing and extending congratulations to the commendations as presented; and $445,400 in transfers of appropriations for the 2007-08 General Fund (Fund 10) Budget between functions; and that, in accordance with Wisconsin Statute 65.90(5)(a), notice of the budget adjustment be published in the District's official newspaper. These transfers include $149,000 from Function 110000–Undifferentiated Curriculum, $135,000 from Function 120000–Regular Curriculum, $31,400 from Function 250000–Business Administration, and $130,000 from Function 290000–Other Support Services. Transfers to be made will be $10,900 to Function 130000–Vocational Curriculum, $161,500 to Function 140000–Physical Curriculum, $87,000 to Function 160000–Co-Curricular Activities, $38,000 to Function 220000–Instructional Staff Services, and $148,000 to Function 400000–Non-Program Transactions. Seconded by Glen Allgaier and carried on a voice vote.

Personnel Matters – Question asked if the position would be filled following the November 25 resignation. Human Resources will provide an answer. Motion by David Marcello to approve the resignation of Carol Wichter as of November 25, 2008. Seconded by Tom Gehl and carried on a voice vote.

High School Construction Bids: concrete, Steel, Precast, and Demolition – Motion by Glen Allgaier to approve the selected subs for demolition at Brookfield East, concrete, structural precast concrete, and structural steel. Seconded by David Marcello. The selected subs include Veit for Brookfield East demolition, CG Schmidt for Brookfield Central concrete, VJS Construction Services for Brookfield East concrete, Spancrete for Brookfield Central and Brookfield East structural precast concrete, Duwe Metal Products for Brookfield Central structural steel, and Superior Structural for Brookfield East structural steel. The motion carried on a voice vote.

Board Policy: Second Reading – Tom Gehl pointed out that the sentences "Student journalists shall have the right to determine the content of student publications. Publication Guidelines for use by the student editor(s) are issued to individual school's Publication Handbook." on page #1 of the Practice Statement were discussed during Policy Committee review. Motion by Tom Gehl to approve revised policies 1111.1–Publications, 1111.11–Forums for Student Expression, 1111.12–Board/District Newsletters, 1111.3–and School Web Sites, and 1112.11–Coverage of Board Meetings. Seconded by Gary Jones and carried on a voice vote.

PILGRIM PARK MIDDLE SCHOOL ENGINEERING STUDY BIDS – On August 26, the Board approved spending funds from the District's reserves to complete an engineering study for Pilgrim Park Middle School's HVAC system. Bids for the study were sent out on September 26 to eight engineering firms and were due back on October 8. Discussions with the bidding firms were conducted to review scheduling and pricing of their bids.

Motion by Bob Ziegler to approve the use of Fredericksen Engineering to do the engineering work in conjunction with the Pilgrim Park Middle School HVAC replacement at a cost of $178,000. Seconded by Tom Gehl and carried on a voice vote.

PROJECT LEAD THE WAY PLAN AND 2009-2010 COURSE PROPOSALS – The was approved by National Project Lead the Way as an official site for 2008-09 and the first course Introduction to Engineering Design (IED) has been implemented at both high schools. Future years' implementation plan was shared with the Board. 2009-2010 course changes include changing 1) Individual Sports to Lifetime Activities II, 2) Note Taking to Super Write and Study Skills, 3) Lifetime Activities to Lifetime Activities I, and Drawing to Drawing I pending approval of the level II section of the course; at Middle School level adding The Amazing Human Body to ACE courses and Digital Design and iConnect to computer electives; at High School level change College Accounting year-long course to College Accounting I and II semester courses, adding Drawing II, adding Principles of Engineering, and physical education courses Variety of Sports, Ultimate Strengths and Conditioning II, and Individual sports. Course proposals will be an action item on the October 28 agenda.

2008-09 STUDENT REPRESENTATIVE TOPICS AND FORMAT – Meg Wartman and Matt Gibson met with Student Councils at each high school where discussion topics for 2008-09 were solicited. It was suggested that discussion on a topic could occur over two consecutive meetings. Further input on prioritizing topics will be requested from Student Councils prior to October 28.

2008-09 FALL BUDGET ADJUSTMENTS – Bob Borch reported on adjustments in revenues since the Annual Meeting presentation. Mr. Borch reviewed adjustments to General Fund revenues that will increase $2,115 and reviewed adjustments in the General Fund showing increases $385,671. The Board was asked for input on four areas of budget adjustments that were considered discretionary including a one-half FTE teaching position, replacement of water pressure tank, purchase of AEDs for elementary schools, and additions in the communication budget. The Department of Public Instruction will provide final figures regarding aid and revenue caps on October 15 for preparation of the final budget to be acted on by the Board on October 28.

BOARD POLICY: FIRST READING – The following policies were presented for first reading 4511–Staff Use of Information Technology and Communication Resources, 1113–Educational Cable Channel, 1150–Cooperation with Governmental Bodies, 1221–Citizens Advisory Committee for the Board of Education, 1250–Visits to the Schools, 1260–Public Input, 1310–Safe and Healthy Environment, 1321.1–Public Performance by Student During School Year, 1340–Custody of and Access to Official School District Records, and 1410–Media Interviews/Photos of Students During Regular School Year and Summer School. All policies will be on the October 28 agenda for second reading except 1250 that will return to Committee for continued review.

STUDENT LEARNING WORK SESSIONS WITH SCHOOLS–STRUCTURE AND DATES – Eileen Depka reported that, in the past, the Assessment and Continuous Improvement Committee has met with District schools for the purpose of goal sharing and continuous improvement efforts. This year, the committee proposed meeting with schools grouped by west side and east side with a structure of providing a 2-3 minute overview by each school followed by discussion and questions. The sessions are tentatively scheduled at 5:30 p.m. preceding the January 27 and March 10 Board meetings.

FINANCIAL PLANNING PROCESS UPDATE – Matt Gibson provided follow up on the September 23 Board Work Session including groups, timeline, structure, and targets for studies in the areas of Enrollment, Energy, Class Size, Revenue, and Staff/Negotiations. While Board discussion urged that the process keep moving, the Finance and Operations Committee will review the document provided at their October 21 meeting for additional feedback (the Finance and Operations Committee meeting later rescheduled on October 29).

BOARD PRESIDENT'S REPORT – Meg Wartman thanked staff  who worked on the groundbreaking at Brookfield Central and Brookfield East, thanked Gary Jones for videotaping the recent Parent Network program for presentation on the educational cable channels, and announced that the Board received an invitation from the City of Brookfield to participate in the Independence Day parade on Saturday, July 4.

COMMITTEE CHAIR/LIAISON REPORT – Bob Ziegler announced the Curriculum Committee meeting scheduled to follow the Board meeting this evening is canceled since additional discussion on Project Lead the Way does not need to occur. Tom Gehl announced that the High School Building Committee meeting scheduled on October 21 has been postponed and that the Policy and Legislative Committee scheduled a meeting at 5:30 p.m. on October 23 with one agenda item of discussing Policy 6161.1 related to the use of movies in schools.

SUPERINTENDENT'S REPORT – Matt Gibson reported that Senators Lazich, Taylor, Sullivan, and Kanavas spoke at a legislative forum on October 3 hosted by the Elmbrook, West Allis-West Milwaukee, and Wauwatosa school districts; that Pilgrim Park Middle School and Wisconsin Hills Middle School were recently recognized by the Association of Wisconsin School Administrators as Exemplary Middle Schools; and that the construction team has asked for additional time for review of the package for design development, presenting as a discussion item on November 11 and action item on November 25, and the High School Building Committee meeting scheduled on October 21 will be held on November 5.

OCTOBER 28, 2008 AGENDA ITEMS AND PROCESS – The Chapter 220 Planning Council will hold a meeting at 6:00 p.m. Projected action items during the regular meeting include Youth Options Spring Semester Requests, Resolution Awarding the Sale of $31,190,000 General Obligation School Building and Improvement Bonds, Providing the Form of the Bonds, and Levying a Tax in Connection Therewith (later removed from the agenda); 2008-99 Budget and Tax Levy Adoption, 2009-2010 Course Proposals; and Board Policy: Second Reading. Projected discussion items include 2009-2010 Chapter 220 Seats, Student Representative Report and Discussion; 2009-2010 Budget Calendar and Parameters; and November 11, 2008 Agenda Items and Process.

ANNOUNCEMENTS – No announcements.

Motion by Tom Gehl to adjourn the meeting. Seconded by David Marcello and carried on a voice vote. The meeting adjourned at 10:12 p.m.

/s/Meg T. Wartman, President