Approved at the 11/11/2008 Board Meeting

Regular Board of Education Meeting
Central Administrative Offices Board Room
October 28, 2008

Present:  Allgaier, Gehl, Jones, Marcello, Schwei, Wartman, and
              Ziegler; Gibson
              Brookfield Central Student Representative and Brookfield
              East Student Representatives

President Meg Wartman called the meeting to order at 7:22 p.m. Public notice of the meeting was provided in accordance with Chapter 19.85 Wis. Stats. The Pledge of Allegiance was lead by Elizabeth Kream, Brookfield Central Representative. Motion by Tom Gehl to approve the revised October 28, 2008 agenda that removed High School Construction Bids from the Consent Agenda. Seconded by David Marcello and carried on a voice vote.

CITIZENS' FORUM – Brett Holmes and Carlene D'Amato addressed the Board concerning use of R and PG13 rated movies in the curriculum at the high school level and middle school levels respectively.

STUDENT REPRESENTATIVE REPORT AND DISCUSSION – Elizabeth Kream, Brookfield Central Student Representative, reported that Homecoming week activities were a great success; that  the fall musical "Little Shop of Horrors" is scheduled at the Wilson Center from November 6-8; that the football team is playing its first playoff game at 7:15 p.m. tonight; that the girls cross country team qualified for the state competition; that Student Council attended a leadership workshop, and that the Senior Citizen Thanksgiving dinner is scheduled at 1:30 p.m. on November 19. Jeff Snow and Rachel Otten, Brookfield East Student Representatives, reported that October 29 is Halloween dress up, that Kids Night is scheduled from 6:30-9:00 p.m. on December 5, that Student Council held a leadership retreat on October 24, and that Student Council is supporting Operation Christmas Child.

Discussion topics prioritized by Student Councils were reviewed. Exam exemptions emerged as the first priority at each school and will be placed on the next agenda. Additional topics and potential Board meeting dates will be provided to Student Council advisors.

CONSENT AGENDA – Separate consideration was requested for Policy 4511–Staff Use of Information Technology and Communication Resources, Commendations, Youth Options Spring Semester Requests, and Brookfield Central High School Perpetual Pedestrian and Bicycle Way Easement.

Motion by Steve Schwei to approve the remaining consent items including minutes of the October 14, 2008 Board meeting and October 14, 2008 Board Work Session; the long term leave of absence for Mega Peterson; the payment of September checks from All Funds in the amount of  $1,645,775.04; Net Amount checks issued by Midwest Security in the amount of $1,284,073.47; H S Building Program–Fund 42 check number 000014 through check number 000020 in the amount of $489,475.17; Payroll Direct Deposit check numbers 287004 through 289426 in the amount of $2,982,232.53; Payroll hand pay check number 227300 through check number 227310 in the amount of $1,945.91; Wire Transfers–WRS payment in the amount of $82,203.98; Wire Transfers–TSA's in the amount of $32,533.66; ACH DEBIT–State Withholding in the amount of $223,516.50; ACH DEBIT–Federal Withholding in the amount of $1,158,339.62; ACH DEBIT–Fund 38 in the amount of $241,527.50; ACH DEBIT–Fund 39 in the amount of $37,200.00; ACH DEBIT–Delta Dental in the amount of $70,557.23; ACH DEBIT–Commercial Card in the amount of $122,934.40;  for a total of $8,372,315.01; per the check register dated September 30, 2008; and let the record show that the Board of Education has examined Receipts numbered 01024 through 01083, 32497 through 32506, 32508 through 32513, 32541 through 32572, 32574 through 32594, 32609 through 32634 in the amount of $2,517,559.99; and revised policies 1113–Educational Cable Channel, 1150–Cooperation with Governmental Bodies, 1221–Citizens Advisory Committee for the Board of Education, 1260–Public Input, 1310–Safe and Healthy Environment, 1321.1–Public Performance by Student During School Year, 1340–Custody of and Access to Official School District Records, and 1410–Media Interviews/Photos of Students During Regular School Year and Summer School. Seconded by Tom Gehl and carried on a voice vote.

Commendations: Motion by Glen Allgaier to recognize and extend congratulations to Brookfield Central's golf team for their 7th place finish at State and to the tennis team for their 2nd place finish at State. Seconded by David Marcello and carried on a voice vote.

Youth Options Spring Semester Requests: Tom Gehl stated that college credit for courses should not be offered at public expense. Motion by Steve Schwei that the Board of Education approves the granting of high school credit for students requesting the college courses as presented. Furthermore, the board agrees to pay the actual cost of tuition, fees, books and other necessary course materials for course within the UW System or for private schools, $310 per semester credit and $206 per quarter credit (based on last year's budget). Seconded by Bob Ziegler and carried on a voice vote.

Brookfield Central High School Perpetual Pedestrian and Bicycle Way Easement: Motion by David Marcello that the Board of Education approves granting a perpetual pedestrian and bicycle way easement to the City of Brookfield as presented for the newly acquired property adjacent to Brookfield Central High School. Seconded by Gary Jones and carried on a voice vote.

Policy 4511 – Staff Use of Information Technology and Communication Resources: The Board discussed the addition of "Personal Communication via non-District sponsored application/devices between teachers and students including but not limited to the use of social networking sites and text/instant messaging." to the listing of practices considered irresponsible on page two of the policy. It was suggested that "applications/devised between teachers and students including but not limited to the use of text/instant messaging" be removed as this can be used as a tool. The policy will be revised and be brought back to the Board for second reading on November 11.

2008-09 BUDGET AND TAX LEVY ADOPTION – Motion by Steve Schwei that the Board of Education approves the 2008-09 adjusted budget, with General Fund expenditures of $83,940,957 and expenditures for all other funds of $48,701,583, as shown on the attached budget; that the General Fund Revenue budget show property taxes levied and certified in the amount of $70,981,543; that the combined Debt Service Revenue show property taxes levied and certified in the amount of $5,924,073; and that the Community Service Revenue show property taxes levied and certified in the amount of $133,621. Seconded by Glen Allgaier and carried 7-0 on a roll call vote.

2009-2010 COURSE PROPOSALS – Motion by Steve Schwei that the Board of Education approves the slate of course proposals for the 2009-2010 school year. Seconded by Bob Ziegler. A request was made to change the description of The Amazing Human Body ACE course. The motion carried on a voice vote.

2009-2010 CHAPTER 220 SEATS AND 2009-2010 OPEN ENROLLMENT PLANNING – The Chapter 220 Planning Council met prior to this meeting. A recommendation to open 27 new seats for students in kindergarten through grade 2 plus five additional seats for siblings in kindergarten through grade 2, five additional seats if needed and one seat for a displaced 6th, 7th or 9th grade student displaced due to MPS transportation zone plan for a total of 38 seats was forwarded to the Board. The Board discussed the recommendation from the Chapter 220 Planning Council and asked clarifying questions of the administration. This will be an action item on
November 11.

2009-2010 BUDGET CALENDAR AND PARAMETERS – Bob Borch reported that the Finance and Operations Committee reviewed the 2009-2010 budget development calendar and parameters and considerations for the process of developing the 2090-2010 budget. The committee was expected to review both at their October monthly meeting (rescheduled to October 29). The Budget Parameters and Considerations included 1) Do not use reserves to balance the operational budget, 2) Explore and develop additional ways other than fees (e.g. grant development and private sector funding) to increase non-property tax revenues, 3) Continue to support technology through a 5-percent increase in MIS/IT funding, 4) Address facility needs, both short- and long-term, through: a) continuing funding for regular preventive building maintenance; and b) maintaining Long Range Capital Outlay expenditures with an emphasis on continuing to address the Long Range Facilities Properties Planning Team's findings and recommendations that have been validated and ranked by the Board of Education, 5) Provide funding to support strategic targets for student improvement, 6) Develop a budget that adds $500,000 to General Fund reserves, and 7) Provide appropriate support to Fund 73–OPEB Trust Fund. It was suggested that the amount of $250,000 be added to #7, and add the following to the budget development calendar: a Board update on the five-year financial plan following each presentation to the Finance and Operations Committee, a two-year financial plan in February and a five-year plan in June. Budget calendar and parameters will be an action item on November 11.

BOARD POLICY: FIRST READING – The following policies were presented for first reading: revised 1120–Board of Education Meetings, 2301–Chief Information Officer, 6003–Philosophy, 5112–Age of Attendance-Exemptions, 5112.2–Admission from Other Schools; new 1411–Locker Room Privacy; rescinded 2315–Director of Technology, and reconfirmed 1111–School Sponsored Media, 1111.2–Advertising, 1160–Contact with the Public and District Schools, 1215–Parent Organizations, 1215.1–Parent Organizations' Publications, 1312–Complaints Concerning School Personnel or Relating to Schools, 1313–Gifts to School Personnel, 1321.2–Public Performance by Students Outside of School Year, 1322–Contests for Students, and 1325–Advertising and Promotion of Non-District Activities. The following additional revisions: Policy 1120 reference to the Board President calling a citizen's name will be changed to "name of the citizen", Policy 6003 will undergo further revision and return to the Board at a later date, and Policy 1411 where a Board member asked if cell phones could be banned from locker rooms (Wisconsin Act 18 bans the use of cell phones to capture or record pictures in locker rooms; it does not ban cell phones). All policies except policy 6003 will be on the November 11 agenda for second reading.

BOARD PRESIDENT'S REPORT – Meg Wartman announced that the Senior Citizen Thanksgiving Dinner is scheduled 1:30 p.m. on Wednesday, November 19. Board members wishing to attend are encouraged to contact Brookfield Central.

COMMITTEE CHAIR/LIAISON REPORT – Tom Gehl reported that the High School Building Committee will meet at 5:30 p.m. on Wednesday, November 5; Bob Ziegler reported that the Assessment and Continuous Improvement Committee will meet at 6:00 p.m. on Tuesday, November 4, and Glen Allgaier reported that the Finance and Operations Committee will meet at 5:30 p.m. on October 29.

SUPERINTENDENT'S REPORT – Matt Gibson requested that Board members provide preference for study group assignment for the five year financial planning and that he is preparing a process guideline document for study groups.

NOVEMBER 11, 2008 AGENDA ITEMS AND PROCESS – A 5:30 p.m. work session is scheduled to discuss Strategic Planning Goal Target Development and Board, Committee and Administrative Processes. During the Regular meeting, the Elmbrook Education Foundation will present fall grants. Action items during the regular meeting are projected as Board Policy: Second Reading, 2009-2010 Chapter 220 Seats, 2009-2010 Budget Calendar and Budget Parameters and Considerations, and High School Construction Bids. Discussion items are projected as Student Representative Report and Discussion, High School Design Development Package, Five Year Enrollment Projections, City Offer to Purchase 0.6 Acre Parcel at Golf Parkway and Scheduling of Special District Meeting Regarding Authority to Sell 0.6 Acre Swanson Parcel at Golf Parkway, Lease of Imperial Site to City of Brookfield for Neighborhood Park Purposes, NSBA Conference Attendance, Scheduling Board Mid-Term Review, and November 25, 2008 Agenda Items and Process.

ANNOUNCEMENTS – Glen Allgaier announced that new table skirts were made for the Board meeting tables.

Motion by Tom Gehl to adjourn the meeting. Seconded by David Marcello and carried on a voice vote. The meeting adjourned at 10:19 p.m.

/s/Meg T. Wartman, President