Approved at 4/8/2008 Board Meeting

Regular Board of Education Meeting
Central Administrative Offices Board Room
March 18, 2008

Present: Allgaier, Gehl, Murphy, Schwei, Sylla, and Wartman; Gibson
             Brookfield Central Student Representatives and Brookfield East
             Student Representative
Absent:  Ziegler

President Meg Wartman called the meeting to order at 7:06 p.m. Public notice of the meeting was provided in accordance with Chapter 19.85 Wis. Stats. The Pledge of Allegiance was lead by Lacey Elbert, Brookfield Central Student Representative. Motion by Cheri Sylla that the Board of Education approves the March 18, 2008 agenda. Seconded by Tom Gehl and carried on a voice vote.

CITIZENS FORUM – No request to speak.

STUDENT REPRESENTATIVE REPORT AND DISCUSSION: GUIDANCE AND COUNSELING SERVICES – Brookfield East Student Representative Molly Kresl reported that the next musical is "Thoroughly Modern Millie", that the spring play is scheduled from April 4-6, that students recently participated in a Model UN at UW-Milwaukee, and that the orchestra leaves for New York to perform at Carnegie Hall on March 19. Brookfield Central Student Representatives Drew Gannon and Lacey Elbert reported that the recycling program is working well, that Student Council has been working on a teacher appreciation week, and that a book drive was sponsored for Children's Hospital.

Student Representatives discussed guidance and counseling services, reporting that Brookfield Central's guidance counselors worked with National Honor Society to provide a tutoring program this school year and that Brookfield East guidance counselors work with students' study needs, that Brookfield Central sponsors a career day every other year and that Brookfield East held a job fair this school year; that students in grade 10 complete a career path survey; that guidance counselors encourage students to speak with someone they trust concerning personal concerns; and students expressed the desire for focus on college/career path development earlier in their high school career and the desire to meet more frequently with guidance counselors individually and/or in groups throughout high school career.

CONSENT AGENDA – Request for separate consideration of 2008-09 Capital Outlay Pre Purchases, Youth Options Fall Semester Requests, 2008-09 Superintendent's Salary and 2009-10 Contract Extension, and Appointment of Clerk Pro-Tem for Canvassing of April 1, 2008 Election Results. Motion by Steve Schwei to approve the remaining consent items including minutes of the March 8, 2008 Board Work Session and March 11, 2008 Board Meeting; the retirement of Karla Long at the end of the 2007-08 school year; the contract modification for Kelly Ford from 50% to 100%; the payment of February checks from All Funds in the amount of $1,283,174,14; Net Amount checks issued by Midwest Security in the amount of $1,076,449.42; Payroll check numbers 227153 through 227185 in the amount of $3,304.53; Payroll Direct Deposit check numbers 269405 through 272080 in the amount of $2,943,027.34; Wire Transfers – WRS payment in the amount of $459,072.83; Wire Transfers – TSA's in the amount of $33,874.82; ACH DEBIT – State Withholding in the amount of $246,427.62; ACH DEBIT – Federal Withholding in the amount of $1,123,865.49; ACH DEBIT – Delta Dental in the amount of $62,100.86; ACH DEBIT – Commercial Card in the amount of $80,465.62; for a total of $7,311,762.67; per the check register dated February 29, 2008; and let the record show that the Board of Education has examined Receipts numbered 00504 through 00594, 31669 through 31689, 31725 through 31789, 31791 through 31813, 31818, 31820 through 31825, 31833,  31840 through 31844; in the amount of $999,504.00; Wire Transfers – Tax Levy in the amount of $17,135,166.26; Wire Transfers – B C Squared in the amount of $6,500.00 and found them to be proper; transfers of appropriations in the 2007-08 General Fund expenditure budget in the amounts of $20,000 from Function 110000 – Undifferentiated Curriculum, $23,000 from Function 120000 – Regular Curriculum, $20,000 from Function 230000 – General Administra¬tion, and $150,000 from Function 400000 – Non-Program Transactions, with $208,500 going to Function 250000 – Business   Administration and $4,500 going to Function 260000 – Central Services; and that in accordance with Wisconsin Statute 65.90 (5)(a), notice of the budget adjustments be published in the District's official newspaper; if funds are available, the early issuance of $80,000 in 2008-09 purchase orders from the 2008-09 Long Range Capital Outlay budget for those projects requiring special ordering to allow proper coordination and timely completion; and an allocation from the Contingency Fund to cover the $2,762 cost to replace the main pool float valve at Brookfield Central High School. Seconded by Tom Gehl. The Board acknowledged Karla Long's service to District students and wished her well in retirement. The motion carried on a voice vote.

2008-09 Capital Outlay Pre Purchases – Questions were answered concerning suspended ceilings/lighting replacement at Hillside which is the final phase of replacement; trailer replacement for the buildings and grounds department for transporting grass cutting equipment between sites; and range of auto scrubber costs which depend on size of new unit. Motion by Patrick Murphy if funds are available, pre-spending during this budget year for proposed 2008-09 capital projects, with a value of $253,000 for Long Range Capital Outlay items. Seconded by Steve Schwei and carried on a voice vote.

Youth Options Fall Semester Requests – Questions arose concerning courses requested by three students as part of the General Automotive Technical program. It was explained that, while the course appear to be basic courses, they are first semester courses for the program and Psychology of Human Relations is a second semester course. Motion by Steve Schwei that the Board of Education approves granting high school credit for students requesting the college courses as presented. Furthermore, the Board agrees to pay actual cost of tuition, fees, books and other necessary course materials for courses within the UW System or for private schools, $293 per semester credit and $195 per quarter credit (based on last year's budget) with the exception of students #28, #29, and #32. Seconded by Tom Gehl. The motion failed 2-4 on a roll call vote with Tom Gehl and Steve Schwei in favor and Glen Allgaier, Patrick Murphy, Cheri Sylla, and Meg Wartman opposed. Motion by Cheri Sylla that the Board of Education approves granting high school credit for students requesting the college courses as presented. Furthermore, the Board agrees to pay actual cost of tuition, fees, books and other necessary course materials for courses within the UW System or for private schools, $293 per semester credit and $195 per quarter credit (based on last year's budget). Seconded by Patrick Murphy and carried 4-2 on a roll call vote with Glen Allgaier, Patrick Murphy, Cheri Sylla, and Meg Wartman in favor and Tom Gehl and Steve Schwei opposed.

2008-09 Superintendent's Salary and 2009-10 Contract Extension – Patrick Murphy expressed concern about the salary amount. Motion by Steve Schwei that the Board of Education approves a 2008-09 salary for Superintendent Matt Gibson in the amount of $147,510 and an extension of the superintendent's contract through June 30, 2010. Seconded by Cheri Sylla and carried 5-1 on a roll call vote with Glen Allgaier, Tom Gehl, Steve Schwei, Cheri Sylla, and Meg Wartman in favor and Patrick Murphy opposed.

Appointment of Clerk Pro Tem for Canvassing of the April 1 Election Results – Clerk Bob Ziegler has another commitment on Wednesday, April 2 and Glen Allgaier volunteered to be Clerk Pro Tem for the April 1 election results. Motion by Patrick Murphy that the Board of Education appoints Glen Allgaier as Clerk Pro Tem, effective immediately, for the 2008 spring election process, with duties limited to those necessary to carry out the responsibilities of the Clerk in connection with the spring election. Seconded by Tom Gehl and carried on a voice vote.

HIGH SCHOOL HVAC ENERGY STUDY – During the high school study process, it was recommended that capital and/or operational cost savings could come from the use of enhancements to the new systems for heating and cooling the remodeled high schools. The Board approved an engineering study to be conducted prior to the referendum election. Thelen Engineering was selected through a bid process to complete the study.

Recommendations for Brookfield East included condensing boilers rather than hybrid boilers although the initial first cost is higher they use significantly less fuel  that results in a shorter simple payback, solar heat for the pool resulting in an annual savings of approximately $4800 per year, high efficiency domestic hot water results in a $2300 savings per year, demand control ventilation should be looked at for the large gym spaces and considered for immediate application, heat recovery chiller is an option that costs more to operate than the non-heat recovery option, geothermal heat pumps were not recommended for remodeling. Projected savings contained in the report are operational savings over the course of the useful life of the equipment. Based on the recommended options, utility costs for a remodeled Brookfield East with air conditioning and additional gym space would be approximately $25,000 per year less than current cost.

A more in-depth analysis of Brookfield East was done with the findings from that study applied to Brookfield Central. The work to be completed at Brookfield Central would closely mirror the proposed work described above at Brookfield East, with Brookfield Central's boilers being converted from steam to hot water boilers and removing existing steam piping and replacing with hot water pipe. Projected utility cost savings would be similar to Brookfield East if not greater due to replacement of steam boilers.

HIGH SCHOOL FACILITIES UPDATE – Matt Gibson reported that a Referendum Summary document was prepared for distribution prior to the referendum provides a single sheet needs, rationale, and cost and tax impact for the April 1 referendum.

BOARD PRESIDENT'S REPORT – Meg Wartman reminded everyone to vote on
April 1.

COMMITTEE CHAIR/LIAISON REPORT – Cheri Sylla reported that the Curriculum Planning Committee has scheduled a meeting on March 19 with agendas items including Project Lead the Way and High School Graduation Requirements. Tom Gehl reported that dates for the Personnel Committee to meet with employee wellness vendors for the District's new employee wellness program will be scheduled in the near future.

SUPERINTENDENT'S REPORT – No report.

APRIL 8, 2008 AGENDA ITEMS AND PROCESS – A presentation, Together We Celebrate Success – Citizen Participation in High School Next Steps Steering Team (HSST) and e-Progress Team. Action item is projected as Tenant Notice: Vacating Gebhardt Road home. Discussion items are projected as Board of Canvassers Report, Oath of Office – Newly Elected Board Members, High School Facilities – Next Steps, Human Growth and Development Curriculum Changes, Pilgrim Park Middle School Boiler Study, Board Policy: First Reading – Revised Policy 6154-Homework, 2008-09 Proposed Budget – First Presentation, and April 22, 2008 Agenda items and Process.

ANNOUNCEMENTS – No announcements.

Motion by Patrick Murphy to adjourn the meeting. Seconded by Glen Allgaier and carried on a voice vote. The meeting adjourned at 9:14 p.m.

/s/Meg Wartman, Board President