Approved at 7/15/2008 Board Meeting

Regular Board of Education Meeting
Brookfield Elementary Cafeteria
June 23, 2008

Present: Allgaier, Gehl, Jones, Marcello, Schwei, Wartman, and Ziegler; Gibson

President Meg Wartman called the meeting to order at 9:06 p.m. Public notice of the meeting was provided in accordance with Chapter 19.85 Wis. Stats. Motion by Tom Gehl that the Board of Education approves the June 23, 2008 agenda. Seconded by David Marcello. Amendment by Bob Ziegler to consider 2008-09 Board Goals and 2008-09 District Goals simultaneously. Seconded by Glen Allgaier and carried on a voice vote. The amended motion carried on a voice vote.

CITIZENS' FORUM – No request to speak.

CONSENT AGENDA – Motion by Tom Gehl to approve the consent agenda including June 10, 2008 Board meeting minutes and June 10, 2008 Work Session minutes; the contract for Kaycee McClyman for $45,167; the recall for Matthew Friedli; the resignation of Chelsie Rennicke at the end of the 2007-08 school year; the contract modification for Kelley Schreiber from 60% to 40%; a 2008-09 contract for Natalie M. Collins at a salary of $84,000; recognizing and extending congratulations to the commendations as presented; the payment of May checks from All Funds in the amount of $1,525,377,75; Net Amount checks issued by Midwest Security in the amount of $1,104,862.75; AODA – Fund 72 check number 2002 in the amount of $600.00; Payroll check numbers 227242 through 227265 in the amount of $1,365.18; Payroll Direct Deposit check numbers 277502 through 280267 in the amount of $3,015,135.81; Wire Transfers - WRS payment in the amount of $431,117.95; Wire Transfers – TSA's in the amount of $34,406.16; ACH DEBIT - State Withholding in the amount of $231,593.11; ACH DEBIT - Federal Withholding in the amount of $1,139,116.65; ACH DEBIT – Delta Dental in the amount of $57,691.37; ACH DEBIT – Commercial Card in the amount of $150,022.59;  for a total of $7,691,289.32; per the check register dated May 31, 2008; and let the record show that the Board of Education has examined Receipts numbered 00734 through 00789, 32021  through 32026, 32036 through 32039, 32042, 32053, 32073, 32078 through 32091, 32093 through 32098, 32110 through 32176, 32191, 32193 through 32194, 32196, 32198 through 32200, 32203 through 32220, 32222 through 32229, 32237, 32252 through 32262; in the amount of $1,748,952.16; and found them to be proper; the Southeastern Wisconsin School Alliance Agreement for the 2008-09 school year in the amount of $4,000; a change in the agreement with C.G. Schmidt as construction manager of the high school projects to self-perform up to 10 percent of the work, provided that they submit a sealed bid for any of the work 24 hours prior to the bid opening for that work; the use of the Local Government Property Insurance Fund as the provider for the District's property insurance for 2008-09; and the amended amount of $26,519.00 to be reflected in the 2008-09 CESA #1 contract. Seconded by Bob Ziegler and carried on a voice vote.

DISTRICT STRATEGIC PLAN: MISSION, VISION, GREATEST CHALLENGES, AND STRATEGIC GOAL AREAS – The Mission Statement will remain "The Mission of the School District of Elmbrook is to educate and inspire every student to think, to learn, and to succeed." Discussion on Vision Statements included removing bullet points in second paragraph and creating one sentence and removing "and engages" at the beginning of the fourth paragraph. Direction for Board Committee review of Strategic Goal Areas was reviewed by Eileen Depka and Bob Ziegler. Discussion on Greatest Challenges included that they have been incorporated in Strategic Goal Areas, Board and District Goals, and Board Committee Goals. Discussion on District Commitments included that they have been incorporated into other goal statements. The District Mission, Vision Statements, and Strategic Goal areas will be an action item on July 15.
 
RESOLUTION AWARDING THE SALE OF $31,000,000 GENERAL OBLIGATION SCHOOL BUILDING AND IMPROVEMENT BONDS; PROVIDING THE FORM OF THE BONDS; AND LEVYING A TAX IN CONNECTION THEREWITH – Michel Clark of Robert W. Baird reported that four firms provided bids. The winning bid was received from Prager, Sealy & Company with an average interest rate of 4.66%. Funds will be borrowed on July 14, 2008 with payment over 20 years. Motion by Steve Schwei that the Board approves the resolution awarding the Sale of $31,000,000 in General Obligation School Building and Improvement Bonds to Prager, Sealy & Company, providing the form of the bonds; and levying a Tax in connection therewith. Seconded by Bob Ziegler and carried 7-0 on a roll call vote.

2008-09 DISTRICT GOALS AND 2008-09 BOARD GOALS – Motion by Glen Allgaier that the Board of Education approves the following 2008-09 District Goals: 1) Each school in the District will establish and achieve percentage improvement targets in areas most critical to adequate yearly progress (AYP) in reading, language arts, and/or math for the aggregate, for proficient to advanced, and/or for disaggregated groups at all grade levels tested; and 2) The District will develop employees and align support systems to support key processes and results in student learning. Seconded by Steve Schwei. The Board requested receipt of school action plans and quarterly reports on goals. The motion carried 7-0 on a roll call vote.

Motion by David Marcello that the Board of Education approves the following 2008-09 Board Goals: 1) The Board will complete a five-year district strategic plan with indicators to measure results of key processes in student learning, constituent satisfaction, and fiscal responsibility; and 2) the Board will develop a five year financial plan for the district starting with 2009-10. Seconded by Steve Schwei and carried 7-0 on a roll call vote.

USE OF RESERVES – The fund balance of the General Fund has been increasing in recent years. The Finance and Operations Committee has been considering two potential uses of added reserves, those being Pilgrim Park Middle School HVAC System and SMARTBoard Installation. The Finance and Operations Committee will provide a recommendation for Board consideration at the July 15 Board meeting.

BOARD POLICY: FIRST READING – Policy 1330 – Use of School Facilities was revised to reflect that organized groups wishing to use District outdoor fields, excluding fields at the high schools, must schedule use with through the City of Brookfield Park and Recreation Department. Policy 1332 – Use of School Facilities: Activities Involving Students and/or Staff Through Outside Providers was drafted for certain groups that provide educational services to Elmbrook students granting reduced rental rates due to services they provide to District students in certain situations. Policy 1330 will be an action item on July 15. Policy 1332 will return to the Policy Committee to review the policy and a drafted practice statement.

BOARD PRESIDENT'S REPORT – Meg Wartman thanked staff who set up the room for the Budget Hearing and Annual Meeting, reminded Board members about the City of Brookfield July 4 parade, informed the Board that the Superintendent's evaluation scheduled on July 14 has been moved to July 28 to immediately follow a special meeting to take action on schematic design budget, and reported that an employee hearing before the Board is scheduled on July 14.

COMMITTEE CHAIR/LIAISON REPORT – Tom Gehl reported that the High School Building Committee will review schematic design cost estimates at the July 8 meeting and Bob Ziegler reported that the Assessment and Continuous Improvement Committee will discuss decision making process at the June 30 meeting.

SUPERINTENDENT'S REPORT – No report.

JUNE 23, 2008 AGENDA ITEMS AND PROCESS – Projected action items include Board Policy: Second Reading, Use of Reserves, and Health and Dental Insurance Administrative Contracts, and Motion to go into closed session pursuant to Wis. Stats. 19.85 (1)(c) immediately following the meeting for the purpose of discussing two contract modifications. Projected discussion items include High School Facilities Schematic Design (Floor Plans), Board Policy: First Reading, and August 26, 2008 Agenda Items and Process. Glen Allgaier requested a future agenda items regarding Board of Education decision making process and school liaisons.

ANNOUNCEMENTS – No announcements.

Motion by Bob Ziegler to adjourn the meeting. Seconded by Glen Allgaier and carried on a voice vote. The meeting adjourned at 11:58 p.m.

 /s/Meg T. Wartman, President