Approved at 8/26/2008 Meeting

Regular Board of Education Meeting
Central Administrative Offices Board Room
July 15, 2008

Present:  Allgaier, Gehl, Jones, Schwei, Wartman, and Ziegler; Gibson
Absent:   Marcello

President Meg Wartman called the meeting to order at 7:02 p.m. Public notice of the meeting was provided in accordance with Chapter 19.85 Wis. Stats. The Pledge of Allegiance was recited. Motion by Steve Schwei that the Board of Education approves the July 15, 2008 agenda. Seconded by Tom Gehl and carried on a voice vote.

CITIZENS' FORUM – No request to speak.

CONSENT AGENDA – Request for separate consideration of Personnel Matters, 2008-09 Health and Dental Administrative Contracts, 2008-09 Meal Prices, Ramp and Lift Bid Package – Brookfield Central High School, and 2008-09 Open Enrollment Seats for Siblings. Motion by Glen Allgaier to approve remaining consent items including June 23, 2008 Budget Hearing and Annual Meeting minutes and June 23, 2008 Board Meeting minutes; and authorized signatures of the Board of Education officers Meg Wartman, President, Thomas Gehl, Clerk and Glen Allgaier, Treasurer; the Designation Of Public Depositories U. S. Bank, PMA Financial; M & I Marshall & Ilsley Bank, J. P. Morgan Chase, the Local Government Investment Pool (LGIP); Bank of the West, Foundations Bank, Wells Fargo Bank; and the Wisconsin Investment Series Cooperative; the Authorization Of Signatures for the petty checking and activity fund accounts for Brookfield Elementary School, Burleigh Elementary School, Dixon Elementary School, Hillside Elementary School, Swanson Elementary School, Tonawanda Elementary School, Pilgrim Park Middle School, Wisconsin Hills Middle School, Brookfield Central High School, Brookfield East High School, the Fairview South Low-Incidence (Exceptional Education) School, and the Central Administrative Offices. Seconded by Bob Ziegler and carried on a voice vote.

Personnel Matters – Christine Hedstrom, Assistant Superintendent for Human Resources introduced James Darin whose contract was on the agenda for approval as Associate Principal at Brookfield Central. Motion by Tom Gehl to approve contracts for Melissa Barta for $19,088, Laura Coddens for $31,846, and Thomas Medved for $15,923; contract modification for Kelley Schreiber from 60% to 40%; and a 2008-2009 contract in the amount of $69,500 for James C. Darin as a 10.5 month associate principal at Brookfield Central High School. Seconded by Bob Ziegler and carried on a voice vote.

2008-09 Health and Dental Administrative Contracts – Bob Borch reported on the recommended motion. Motion by Tom Gehl that the Board of Education approves continuation of the use of UMR as the third-party administrator; United Health Care as the hospital and physician PPO provider, utilization review provider, and prescription drug provider; Delta Dental as our dental insurance provider; and Sun Life for our life insurance and stop-loss protection, with a specific stop-loss level of $300,000, for the District's self-funded health and dental plan for 2008-09. Seconded by Gary Jones and carried on a voice vote.

2008-09 Meal Prices – Question was asked if the cost for adult lunches could be increased more than 10¢ so student prices would not rise and the last time prices increased (2003-04 school year). Motion by Gary Jones that the Board of Education approves an increase of ten cents (10¢) for all breakfast and lunch prices. Seconded by Tom Gehl and carried on a voice vote.

Ramp and Lift Bid Package–Brookfield Central High School – One lift will be installed prior to the beginning of the 2008-09 school year and five additional lifts will be installed at a later date. Motion by Gary Jones that the Board of Education accepts the bids from CG Schmidt and DME Access, Inc. to provide and install a ramp and left and provide five other lifts to be installed at a later date at a cost of $285,308 as part of the high school building program. Seconded by Bob Ziegler and carried on a voice vote.

2008-09 Open Enrollment Seats for Siblings – The financial impact is adding approximately $56,000 to revenues to the 2008-09 budget. Motion by Gary Jones that the Board of Education approves guaranteeing seats for all open enrollment siblings that applied and were wait listed for the 2008-2009 school year. Seconded by Steve Schwei and carried on a voice vote.

USE OF RESERVES: SMARTBOARD INSTALLATION PROJECT AND PILGRIM PARK MIDDLE SCHOOL HVAC REPLACEMENT – Glen Allgaier reported that the Finance and Operations Committee considered the replacement of the HAVAC system at Pilgrim Park Middle School and installation of SMARTBoards and agreed unanimously to support the installation cost of SMARTBoards but did not recommend moving forward with the Pilgrim Park HVAC project at this time. Motion by Steve Schwei that the Board of Education approves the use of $45,000 from reserves to cover the cost of installation of SMARTBoards through the District, with the cost of installation of equipment not yet purchased used only for additional equipment purchased through outside sources. Seconded by Tom Gehl and carried on a voice vote.

DISTRICT STRATEGIC PLAN: MISSION, VISION, AND STRATEGIC GOAL AREAS – Motion by Bob Ziegler that the Board of Education approves the following:

District Mission: The mission of the School District of Elmbrook is to educate and inspire every student to think, to learn, and to succeed.

District Vision: The future of the School District of Elmbrook is to be an exemplary district with an uncompromising commitment to achieve powerful results for all students.

Students who are educated by the School District of Elmbrook communicate effectively, master core academic subjects, have the ability to solve complex academic and real life problems, and demonstrate independent analytic thinking. They also have developed interpersonal skills, use technology appropriately, have the ability to make ethical decisions, understand differences in world cultures, and exhibit creativity. Leadership and service are valued and fostered. Each student graduates prepared for success.

All staff collaborates and engages with each other to deliver exceptionally strong, balanced programming through relevant, dynamic instruction focused on student learning. We demonstrate our commitment to continuous improvement through research, ongoing professional development, and use of best practice. We work relentlessly to develop meaningful connections with every student to ensure success.

Families and community participate in the life of the schools through partnerships and volunteering with the district to support the mission and vision. The district values the strong partnership, effectively communicates, and safeguards the community's investment. 

The culture of the School District of Elmbrook is built on a commitment to excellence and continuous improvement. Together we celebrate success.

Strategic Goal Areas
Student Learning
Connected Learning Community
Fiscal Responsibility

Contributing Goal Areas
Employee Development
Alignment of Support Systems

Seconded by Steve Schwei. The Board discussed outreach to inform the community of approved Mission, Vision, Strategic Goal Areas and Contributing Goal Areas and next steps in development of goal targets for the three Strategic Goal Areas.

The motion carried 6-0 on a roll call vote.

BOARD POLICY: SECOND READING – Motion by Steve Schwei that the Board of Education approves revised policy 1330 – Use of School Facilities. Seconded by Tom Gehl and carried on a voice vote.

HIGH SCHOOL FACILITIES SCHEMATIC DESIGN PACKAGE (PLANS AND COST ESTIMATES) –The Board reviewed schematic designs that were reviewed by the High School Building Committee on July 8 where all committee members and five Board members were in attendance. Key issues generated by the High School Building Committee for further discussion included occupancy and usage (competition versus practice) of the gymnasiums, HVAC (piping and alternates to conserve energy), cost and equipment funding for kitchens, band room alternate floor level at Brookfield Central, and business lab floor levels. Board discussion included increased cost of site work, request for the High School Building Committee to look at space adjacent to ATE classroom at Brookfield Central to create two classrooms rather than add that space, update following Plan Commission meeting on July 7, report that soil borings completed at both sites, student parking, razing house west of Brookfield Central as a result of the expansion of detention pond near that location, parking for workers, and anticipated location of construction trailers. A special meeting is scheduled on July 28 for action on the schematic design package.

BOARD POLICY: FIRST READING – Policies 2350–Investigation, 5113.4–Police Access to Students, 5131.4–Search and Seizure, 5131.8–Weapons, 5146.5–Chemical Use and/or Abuse, and 7013–Safety were revised following review by the Brookfield Police Department input on policies where law enforcement is involved with the District. The revisions were suggested for the earliest possible communication with law enforcement. Further changes in policy and practice statement 5131.4 included addition of "Documentation of Search" which is part of the practice statement and adding "There is no charge to the District for use of dogs." in the practice statement. All policies will be on the August 26 agenda for second reading.

PROCESS FOR 2008-09 BOARD GOAL TO DEVELOP A FIVE YEAR FINANCIAL PLAN FOR THE DISTRICT STARTING WITH 2009-2010 – The Finance and Operations Committee discussed long-term financial planning at their meeting on July 9. Glen Allgaier, Chair of the Finance and Operations Committee, reported that there was not unanimous Committee agreement on the urgency or approach. Board discussion included use of QFD (Quality Function Deployment), listing revenue generating as well as expenditure limiting areas, Board completing QFD, a possible Board Work Session to identify priorities, and engagement of community following identification of priorities. Discussion will continue on August 26.

INFORMATION TO SUPPORT BOARD OF EDUCATION DECISION MAKING PROCESS – A template was designed for consistency in presentation for programs or initiatives requiring Board decisions. The document was reviewed by the District Administrative Team and the Assessment and Continuous Improvement Committee prior to this evening's presentation. Board members found the document helpful to future presentation.

BOARD PRESIDENT'S REPORT – Meg Wartman thanked Board members and to the middle school band teachers and parents for organizing the band to march in the July 4 parade.

COMMITTEE CHAIR/LIAISON REPORT – Tom Gehl reported that the Policy and Legislative Committee scheduled a meeting at 5:30 p.m. on July 21 and the High School Building Committee scheduled its next meeting at 6:00 p.m. on July 22. Glen Allgaier reported on a meeting with the Economic Director and Brookfield Chamber of Commerce regarding materials for realtors regarding the City and School District.

SUPERINTENDENT'S REPORT – No report.

AUGUST 26, 2008 AGENDA ITEMS AND PROCESS – Projected action items include School Lunch and Elderly Nutrition Agreement Renewal, Food Service Agreements Renewal, Parking Bid Package-Brookfield Central High School, and Board Policy: Second Reading. Projected discussion items include Anticipated Major Board Agenda items for 2008-09, Board Policy: First Reading, and September 9, 2008 Agenda Items and Process. A closed session to follow the regular Board meeting pursuant to Wis. Stats 19.85 (1)(c) for the purpose of discussing negotiations of long-term lease agreements with the City of Brookfield was later moved to September 9. A Work Session was scheduled on August 26 to discuss process for 2008-09 Board Goal to develop a five-year financial plan for the District starting with 2009-2010.

On July 28, a special meeting is scheduled at 6:00 p.m. for the purpose of taking action on high school schematic design package (plans and cost estimates) followed by the Superintendent's evaluation.

ANNOUNCEMENTS – No announcements.

Motion by Bob Ziegler to go into closed session pursuant to Wis. Stats. 19.85 (1)(c) for the purpose of discussing two contract modifications. Seconded by Tom Gehl and carried 6-0 on a roll call vote with Glen Allgaier, Tom Gehl, Gary Jones, Steve Schwei, Meg Wartman, and Bob Ziegler in favor.

Motion by Tom Gehl to adjourn the meeting. Seconded by Steve Schwei and carried on a voice vote. The meeting adjourned at 10:18 p.m.

/s/Meg T. Wartman, President