Board Approved at 10/11/2011 Board Meeting
Regular Board of Education Meeting
Central Administrative Offices Board Room
September 26, 2011
Present: Allgaier, Brunner, Lambert, Gehl, Wartman, Wilson and Ziegler; Gibson
President Tom Gehl called the meeting to order at 8:11 p.m. Public notice of the meeting was provided in accordance with Chapter 19.85 Wis. Stats. Motion by Bob Ziegler to approve the September 26, 2011 agenda. The motion was seconded by Meg Wartman and carried on a voice vote.
CITIZENS’ FORUM – No requests to speak.
CONSENT AGENDA – Request for separate consideration of Revised Policy 1313 – Gifts to School District Personnel.
Motion by Bob Ziegler to approve remaining consent items including September 13, 2011 Board meeting minutes; recognizing and extending congratulations to commendations as presented; the payment of June checks from All Funds in the amount of $2,365,364.07; Net Amount checks issued by UMR in the amount of $1,335,406.70; H S Building Program – Fund 42 check number 286 in the amount of $3,865.53; Payroll Direct Deposit check numbers 380946 through 383625 in the amount of $3,339,321.13; Payroll hand pay check numbers 228001 through 228016 in the amount of $8,536.42; Wire Transfers - WRS payment in the amount of $516,933.57; Wire Transfers – TSA’s in the amount of $25,316.55; ACH DEBIT - State Withholding in the amount of $259,478.14; ACH DEBIT - Federal Withholding in the amount of $1,194,639.08; ACH DEBIT – Delta Dental in the amount of $96,504.43; ACH DEBIT – Commercial Card in the amount of $84,255.10; for a total of $9,229,620.72; per the check register dated June 30, 2011 and let the record show that the Board of Education has examined Receipts numbered 35768 through 35779, 35803 through 35811, 35850 through 35888, 03859 through 03929, 35889 through 35980, 03930 through 03950, 35981 through 35997, 03951, 35998 through 36000, 03952 through 03999; in the amount of $15,121,290.70;Wire Transfers – Tax Levy in the amount of $74,954.37; and found them to be proper; the payment of July checks from All Funds in the amount of $348,251.81; Net Amount checks issued by UMR in the amount of $1,310,522.24; O P E B – Fund 73 check number 730009 in the amount of $2,875.77; Payroll Direct Deposit check numbers 378182 through 384388 in the amount of $2,924,719.58; Payroll hand pay check numbers 228007 through 228018 in the amount of $3,235.08; Wire Transfers - WRS payment in the amount of $1,247,751.85; Wire Transfers – TSA’s in the amount of $24,707.84; ACH DEBIT - State Withholding in the amount of $224,119.47; ACH DEBIT - Federal Withholding in the amount of $1,008,882.84; ACH DEBIT – Delta Dental in the amount of $86,829.53; ACH DEBIT – Commercial Card in the amount of $195,119.13; ACH DEBIT - Liberty Mutual in the amount of $21,330.00; for a total of $7,398,345.14; per the check register dated July 31, 2011 and let the record show that the Board of Education has examined Receipts numbered 04001 through 04002, 36001 through 36027, 36053 through 36066, 36094; in the amount of $1,467,127.48; Wire Transfers – BC2 in the amount of $8,500.00; and found them to be proper; the payment of August checks from All Funds in the amount of $1,965,176.14; Net Amount checks issued by UMR in the amount of $1,396,446.54; Payroll Direct Deposit check numbers 379564 through 384960 in the amount of $2,805,012.93; Payroll hand pay check numbers 228097 through 228010 in the amount of $3,216.22; Wire Transfers - WRS payment in the amount of $96,642.59; Wire Transfers – TSA’s in the amount of $26,027.84; ACH DEBIT - State Withholding in the amount of $217,313.78; ACH DEBIT - Federal Withholding in the amount of $976,902.80; ACH DEBIT – Delta Dental in the amount of $117,241.91; ACH DEBIT – Commercial Card in the amount of $139,423.95; ACH DEBIT - Liberty Mutual in the amount of $1,836.00; for a total of $7,745,240.70; per the check register dated August 31, 2011 and let the record show that the Board of Education has examined Receipts numbered 04003 through 04017, 36028 through 36052, 36067 through 36092, 36109 through 36121; in the amount of $801,021.58; Wire Transfers – Tax Levy in the amount of $20,584,042.49; and found them to be proper; and revised policy 1112.11-Media Coverage of Board Meetings, reconfirmed Policy 1150-Cooperation with Governmental Bodies, revised Policy 1410-District and Media Access to Students for Information and Promotional Purposes, revised Policy 5112.3-Participation of Non-Public School Students in District Programs/Activities, new Policy & Practice Statement 6113.12-Coursework Outside of the District, and rescind Policy 1260-Public Input. The motion was seconded by Meg Wartman and carried on a voice vote.
Revised Policy 1313 – Gifts to School District Personnel: Dick Brunner requested review of language in the policy related to “gifts of value” as listed in the policy . The Communications Committee will review the policy at their next meeting.
RESOLUTION AUTHORIZING A TAXABLE TAX AND REVENUE ANTICIPATION PROMISSORY NOTE FOR CASH FLOW PURPOSES IN AN AMOUNT NOT TO EXCEED $9,857,000 – Keith Brightman, Assistant Superintendent for Finance, Operations, and Human Resources, reported that it is necessary for the District to borrow short term for the purpose of paying operational costs during the portion of the year where income is insufficient to cover expenses. This year, the District will borrow up to $9,875,000 to cover this cash shortfall. As experienced during the past three years, the ability to borrow is restricted; and borrowing through banks results in higher interest rates. Therefore, the District has again made arrangements to borrow needed funds from the City of Brookfield on an as needed basis between October 27 and January 17 when both principal and interest will be repaid to the City using collected property taxes. The interest rate will be no more than 0.7 percent.
Motion by Jean Lambert that the Board of Education approves the resolution authorizing a taxable tax and revenue anticipation promissory note for cash flow purposes in an amount not to exceed $9,875,000 from the City of Brookfield. The motion was seconded by Glen Allgaier.
Dick Brunner expressed concern that the resolution did not specifically state that a penalty would not be charged for earlier payback. It was pointed out that the following sentence was listed in the resolution: “The Note is subject to optional redemption at the option of the District at any time.”
The motion carried 6-1 on a roll call vote with Glen Allgaier, Tom Gehl, Jean Lambert, Meg Wartman, Kathryn Wilson, and Bob Ziegler in favor and Dick Brunner opposed.
NEW GRIEVANCE PROCEDURE (BOARD POLICY 4606 SECOND READING) – Motion by Meg Wartman that the Board of Education approves the new grievance procedure (Policy 4606). The motion was seconded by Bob Ziegler. It was reported that Elmbrook Education Association leadership attended a meet and confer session where the policy/procedure was presented and there was no concern expressed. The motion carried on a voice vote.
CENTRAL ADMINISTRATIVE OFFICES PROPERTY LISTING UPDATE – Keith Brightman reported that Central Administrative Offices is currently listed with MLG Commercial for six months. The purpose of the listing contract is to employ an independent, professional, licensed real estate specialist to represent the District as the property seller. The District negotiated a commission for MLG to be no more than 6 percent for a shared brokerage sale, where MLG represents the District and another agency represents the buyer and 5 percent for a straight MLG sale (where MLG represents both the District and a buyer). The initial six-month listing contract will expire in October. The Board was asked for to extend the current contract with MLG for an additional 90 days. Motion by Bob Ziegler that the Board of Education approves extending the listing contract with MLG Commercial for an additional 90 days. The motion was seconded by Glen Allgaier and carried on a voice vote.
WILSON CENTER SERVICE COST AND LEASE UPDATE – Matt Gibson reported that there have been two meetings regarding Wilson Center finances since the last discussion with the Finance and Operations Committee. Those meetings were with Wilson Center administrative staff and Board members Glen Allgaier and Meg Wartman and a second meeting with Wilson Center Board members, parents, and Board President Tom Gehl. Ideas from those meetings were processed during the September 19 Finance and Operations Committee meeting. Based on discussions during that meeting, the Finance and Operations recommended five ideas to include 1) over hire Wilson Center labor deducted from school musical tickets with a value of approximately $7,000; 2) Reasonable technical staff schedules (requiring principals and music teachers to conduct rehearsals later in the day as needed to avoid 15-hour days for technical staff); 3) providing at-cost mowing, string trimming along building and stumps, sidewalk edging (not flower beds), installation and maintenance of annual flowers and mulching (mulch paid by Wilson Center and distributed by school district with front end/skid loader and staff to rake out beds after applications) at a value of approximately $8,500; 4) Providing annual amount toward equipment rental/replacement with a value of approximately $5,000; and 5) Keeping lease payment the same but reducing number of days in the lease from 100 to 75 (based on 25 percent reduction of original $150,000 lease for 100 days) with a value of approximately $37,500.
District staff will be asked for input on reduction of days, clarification that this is a one-year contract (2011-2012), looking at data from weekends, and the amount charged for over hire. This will be an action item on the October 11 Board agenda.
ANTICIPATED MAJOR BOARD AGENDA ITEMS UPDATE TO INCORPORATE DISTRICT AND BOARD GOALS – The Board discussed the updates to major Board agenda items for 2011-2012 and made a few changes for when some items will be presented.
BOARD PRESIDENT’S REPORT – Tom Gehl reported that the superintendent’s search process will begin to be discussed by the Personnel Committee.
COMMITTEE CHAIR/LIAISON REPORT – Meg Wartman announced that the agenda for the September 28 Personnel Committee meeting included superintendent’s search process. Kathryn Wilson reported that the Curriculum Planning Committee will hold a meeting at 4:30 pm on October 5 and that new members on the committee will meet at 4:00 p.m.
SUPERINTENDENT’S REPORT – Matt Gibson projected the 5:00 p.m. September 27 Work Session to include example application of dashboard and action planning processes and reported that refined redistricting scenarios would be presented during the 9:00 a.m. September 27 Communications Committee meeting.
OCTOBER 11, 2011 AGENDA ITEMS AND PROCESSES – The meeting is scheduled in the Cafeteria at Brookfield Central with projected action items to include 2011-2012 Board Committee Goals and Wilson Center Service Cost and Lease Update. Projected discussion items to include 2012-2013 Chapter 220 Participation, Fall Budget Adjustments/Tax Levy, Themes from Information Sessions and Elementary School Closing Recommendation, and October 25, 2011 Agenda Items and Processes.
ANNOUNCEMENTS – Meg Wartman thanked Brookfield East for hosting the Thursday, September 26 football game (Brookfield Central vs. Brookfield East).
Motion by Bob Ziegler to adjourn the meeting. The motion was seconded by Dick Brunner and carried on a voice vote. The meeting adjourned at 9:51 p.m.
/s/Thomas D. Gehl, President
