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Annual Notices

If you have any questions regarding the Annual Notices, please contact Christy Westfall at westfalc@elmbrookschools.org.

Academic and Career Planning Services for Student
Academic and Career Planning (ACP) is a collaboratively developed, student-driven process for planning success in middle school, high school, and post-secondary academic and career development. The purpose of ACP is to engage students in career exploration and planning.  Students will engage in activities and experiences to inform and support planning educational, training and career goals after high school. The School District of Elmbrook will use Xello, an electronic tool, as part of the overall ACP process.

The District offers parents multiple opportunities during the school year to participate in the ACP process and progress of their child. The ACP process is shared with parents in an electronic format.  It will be highlighted throughout the year in school updates and during the registration process. Parents can continue to request individual meetings with school counselors to discuss career and academic planning in addition to the small group academic advising meetings. For more information regarding ACP please visit the district website or by contacting Amie Farley, Director of College, Career and Life Readiness in the Teaching and Learning Department.

Academic Standards
The educational standards used for curriculum renewal and design efforts in the School District of Elmbrook were approved by the Board on July 12, 2022. Please note this link will be updated annually after the July Board Meeting when the standards are presented for Action.

Annual Notification of Board of Education Policies
The School District of Elmbrook is governed by Wisconsin State Statutes and Board Policies. Please follow this link search and view all Board policies.

Community Service Fund 80 Summary
The School District of Elmbrook operates a community service fund. There is a budget for three main purposes that operate under Fund 80. These include community use of district pools, fourth of July parade, and community use of district facilities. All three operate outside of the usual instructional timeframe and are open to all residents of the district based on age appropriateness. Fund 80 is tax supported. Community Service Fund.pdf

Concussion and Head Injury Information

School districts are required by section 118.293 of the state statutes to distribute a concussion and head injury information sheet to (1) each person who will be coaching a youth athletic activity and (2) each student who wishes to participate in the activity at the beginning of a youth athletic activity season, except as otherwise specifically provided. This information can be found in the district Concussion Policy and Practice Statement.  

Starting with any youth athletic activity season that begins on or after July 1, 2022, school districts and other persons who operate certain youth athletic activities have an obligation under section 118.2935 to distribute information about the nature and risk of sudden cardiac arrest during such activities. The specific information that must be distributed will be developed and made available by the Department of Public Instruction, working in conjunction with medical experts and other stakeholders. In addition:

(1) The information about sudden cardiac arrest must be provided in connection with any youth athletic activity, as defined under section 118.293(1)(c), that is offered to persons who are 12 years of age or older.

(2) At the beginning of the season of any covered activity (for seasons that start on or after July 1, 2022), the operator of the youth athletic activity must distribute the information sheet to each person who will be coaching the activity and to each person who wishes to participate in the youth athletic activity.

(3) The information about sudden cardiac arrest must be included in the same information sheet that addresses the nature and risk of concussions and head injuries in youth athletic activities (see the previous item in this document, above).

Because the information about sudden cardiac arrest must be combined on the same information sheet as the already-required information about concussions and head injuries, consider the following points about coordinating the two mandates:

(1) As mentioned above, information about cardiac arrest is only required to be provided in connection with activities offered to persons who are 12 years of age or older. In contrast, concussion and head injury information must be provided in connection with any “youth athletic activity,” including those offered to children who are under 12 years of age.

(2) When a student participates in multiple school-sponsored youth athletic activities during the same school year, the statute that addresses concussions and head injuries (section 118.293) allows public and private schools to rely on a single signed and returned information sheet for the duration of each school year (i.e., rather than distributing and receiving a new signed sheet for each separate activity). In the absence of any contrary guidance from the DPI, it appears to be reasonable for schools to apply the same once-per-school- year allowance to the information requirement related to sudden cardiac arrest.

(3) Section 118.2935 itself does not include language that expressly requires the return of a signed copy of the information about cardiac arrest prior to participation in the athletic activity. However, because the information about sudden cardiac arrest must be included on the same sheet as the information about concussions and head injuries, and because a signed copy of the concussion and head injury sheet must be returned prior to participation, the practical impact is that the signed sheet will need to be returned to the school or other activity operator before a person is permitted to participate. Under section 118.293, the returned sheet must be signed by the participant and, if the participant is under the age of 19, by his or her parent or guardian.

Discrimination / Harassment / Bullying Complaint Form
The Discrimination/Harassment/Bullying Complaint Form is attached to policy 6005-Equality of Educational Opportunity-Pupil Nondiscrimination/Anti-Harassment on page 4 and 5 of the accompanying practice statement.

Early College Credit Program
The 2017 Wisconsin Act 59 eliminated the Course Options and Youth Options programs.The Course Options statute was changed to Part-time open enrollment. The Youth Options statute (118.55) was renamed the Early College Credit Program (ECCP). The ECCP statute allows Wisconsin public and private high school students to take one or more courses at an institution of higher education for high school and/or college credit. Under this section, “institution of higher education” means an institution within the University of Wisconsin System, a tribally controlled college, or a private, nonprofit institution of higher education located in the state. Students can take up to 18 credits during the fall, spring, and summer semesters. While technical colleges are not eligible institutions under the new program, pupils that have completed 10th grade will continue to have the option to take courses at technical colleges through a separate statute, Start College Now 38.12(14). School districts should contact the Wisconsin Technical College System listed below for more information on technical college dual credit options. All changes are effective 7/1/2018.

Education of Homeless Children and Youths
The McKinney-Vento Act defines children and youth who are homeless (twenty-one years of age and younger) as:

  • Children and youth sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason (sometimes referred to as double-up); living in motels, hotels, trailer parks, or camping grounds due to lack of alternative adequate accommodations; living emergency or transitional shelters; abandoned in hospitals; or awaiting foster care placement.
  • Children and youth who have a primary nighttime residence that is a public or private place not designated for, or ordinarily used as, a regular sleeping accommodation for human beings.
  • Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings.
  • Migratory children who qualify as homeless because they are living in circumstances described above.

There shall be immediate enrollment and school participation, even if educational and medical records and proof of residency are not available. All educational opportunities and related opportunities for homeless students (preschool to age 21), including unaccompanied youth, shall be the same as for the general student population.

Enrollment and transportation rights, including transportation to the school of origin. “School of origin” is defined as the school the child or youth attended when permanently housed or the school in which the child or youth was last enrolled.

Meaningful opportunities for parents to participate in the education of their children. These shall include: special notices of events, parent-teacher conferences, newsletters, and access to student records.

The local district staff person (liaison) for homeless children is Pam Brees, Social Worker, 262-781-3500 and breesp@elmbrookschools.org.

Educational Options
Pursuant to Wisconsin State Statute 115.28 (54m), notice must be provided regarding the educational options available to all students who are at least three years old, but not yet 18 years old. Each of the following areas represent educational options for Wisconsin students. Our state report cards are linked here and WISEDash database information is available here.

Human Growth and Development
The Human Growth and Development Instruction policy outlines an advisory committee, outline of outcomes by grade level, and parental rights to review the curriculum and process to exempt their child(ren) from instruction. Parents/Guardians of students receiving instruction K-8 and high school shall receive annual notice with required information.  

Parental Notice for Billing Medicaid for Health-Related Services in Student's Individualized Education Program
This is the notification of your rights under the Individuals with Disabilities Education Act (IDEA) regarding Medicaid billing.  IDEA allows certain services provided under an IEP to be covered by Medicaid. The Wisconsin Medicaid school-based services benefit is a way for school districts to receive additional federal revenue. These services include attendant care services, nursing services, physical therapy, occupational therapy, speech and language services, specialized medical transportation, psychological services, counseling, social work services, and developmental testing and assessment.  

In order for a school district to request these funds, you, as the parent, must be notified of your rights under IDEA regarding this process. After notification and before a school district may seek recovery of costs, you must sign a one-time consent form that gives the school district permission to bill Medicaid and share student information. This notice is not consent for the school district to bill Medicaid, which is a separate form signed after you have received this notification.

Programs for English Learners
The district English Learner teachers provide the following information to parents/guardians of children with limited English proficiencies:

  • the reasons for identifying the child as limited English proficient and for placing the child in the program
  • the child’s level of English proficiency
  • how that level was determined and the status of the child’s academic achievement
  • methods of instruction in the program in which their child is placed and those of other available programs
  • how the program will meet the educational strengths and needs of their child
  • how the program will help their child learn English and meet age-appropriate academic achievement standards
  • the specific exit requirements for the program
  • in the case of a child with a disability, how the program meets the child’s IEP objectives
  • information about parental rights. For a student not identified as limited English proficient prior to the beginning of the school year, the district must notify parents within the first two weeks of the child being placed in such a program.

Special Education (Confidentiality and Child Find)

School District of Elmbrook is required to locate, identify, and evaluate all children with disabilities, including children with disabilities attending private schools in the school district, and homeless children.  The process of locating, identifying, and evaluating children with disabilities is known as child find. This notice informs parents of the records the school district will develop and maintain as part of its child find activities.  This notice also informs parents of their rights regarding any records developed.

The school district gathers personally identifiable information on any child who participates in child find activities.  Parents, teachers, and other professionals provide information to the school related to the child’s academic performance, behavior, and health.  This information is used to determine whether the child needs special education services.  Personally identifiable information directly related to a child and maintained by the school is a pupil record. Pupil records include records maintained in any way including, but not limited to, computer storage media, video and audiotape, film, microfilm, and microfiche. Records maintained for personal use by a teacher and not available to others and records available only to persons involved in the psychological treatment of a child are not pupil records.

 The school district maintains several classes of pupil records.

  • "Progress records" include grades, courses the child has taken, the child's attendance record, immunization records, required lead screening records, and records of school extra-curricular activities. Progress records must be maintained for at least five years after the child ceases to be enrolled.

  • "Behavioral records" include such records as psychological tests, personality evaluations, records of conversations, written statements relating specifically to the pupil's behavior, tests relating specifically to achievement or measurement of ability, physical health records other than immunization and lead screening records, law enforcement officers' records, and other pupil records that are not "progress records." Law enforcement officers' records are maintained separately from other pupil records. Behavioral records may be maintained for no longer than one year after the child graduates or otherwise ceases to be enrolled, unless the parent specifies in writing that the records may be maintained for a longer period of time. The school district informs parents when pupil records are no longer needed to provide special education. At the request of the child's parents, the school district destroys the information that is no longer needed.

  • "Directory data" includes the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, photographs, degrees and awards received, and the name of the school most recently previously attended by the student.

  • "Pupil physical health records" include basic health information about a pupil, including the pupil's immunization records, an emergency medical card, a log of first aid and medicine administered to the pupil, an athletic permit card, a record concerning the pupil's ability to participate in an education program, any required lead screening records, the results of any routine screening test, such as for hearing, vision or scoliosis, and any follow-up to the test, and any other basic health information, as determined by the state superintendent. Any pupil record relating to a pupil's physical health that is not a pupil physical health record is treated as a patient health care record under sections 146.81 to 146.84, Wisconsin Statutes. Any pupil record concerning HIV testing is treated as provided under section 252.15, Wisconsin Statutes.

The Family Educational Rights and Privacy Act (FERPA), the Individuals with Disabilities Education Act (IDEA), and section 118.125, Wisconsin Statutes, afford parents and students over 18 years of age ("eligible students") the following rights with respect to education records:

  • The right to inspect and review the student's education records within 45 days of receipt of the request. Parents or eligible students should submit to the school principal [or appropriate school official] a written request that identifies the records(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. The school district will comply with the request without unnecessary delay and before any meeting about an individualized education program, or any due process hearing, and in no case more than 45 days after the request has been made. If any record includes information on more than one child, the parents of those children have the right to inspect and review only the information about their child or to be informed of that specific information. Upon request, the school district will give a parent or eligible student a copy of the progress records and a copy of the behavioral records. Upon request, the school district will give the parent or eligible student a list of the types and locations of education records collected, maintained, or used by the district for special education. The school district will respond to reasonable requests for explanations and interpretations of the records. A representative of the parent may inspect and review the records.

  • The right to request the amendment of the student's education records that the parent or eligible student believes is inaccurate or misleading. Parents or eligible students may ask [Name of] School District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the district decides not to amend the record, the district will notify the parent or eligible student of the decision and the right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  • The right to consent to disclosures of personally identifiable information in the student's education records, except to the extent that federal and state law authorize disclosure without consent. The exceptions are stated in 34 CFR 99.31, Family Educational Rights and Privacy Act regulations; Sec. 9528, PL107-110, No Child Left Behind Act of 2001; and section 118.125(2)(a) to (m) and sub. (2m), Wisconsin Statutes. One exception that permits disclosure without consent is disclosures to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll. Also the district discloses "directory data" without consent, unless the parent notifies the district that it may not be released without prior parental consent.

  • The right to file a complaint with the U. S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-4605.

Upon request, the School District of Elmbrook is required to evaluate a child for eligibility for special education services. A request for evaluation is known as a referral. When the district receives a referral, the district will appoint an Individualized Education Program (IEP) team to determine if the child has a disability, and if the child needs special education services. The district locates, identifies, and evaluates all children with disabilities who are enrolled by their parents in private (including religious) schools, elementary schools and secondary schools located in the school district.

A physician, nurse, psychologist, social worker, or administrator of a social agency who reasonably believes a child brought to him or her for services is a child with a disability has a legal duty to refer the child, including a homeless child, to the school district in which the child resides. Before referring the child, the person making the referral must inform the child's parent that the referral will be made.

Others, including parents, who reasonably believe a child is a child with a disability may also refer the child, including a homeless child, to the school district in which the child resides.Referrals must be in writing and include the reason why the person believes the child is a child with a disability. A referral may be made by contacting Jill McDonald, Director of Student Services for the School District of Elmbrook at 262.781.3030, or by writing her at 3555 N. Calhoun Road, Brookfield, WI 53005.

Special Needs Scholarship Program
This notice serves to inform parents and guardians of students with disabilities that the State of Wisconsin has established the Special Needs Scholarship Program. Under this scholarship program and as further specified in state law, a child with a disability who has been denied the opportunity to attend a nonresident school district under the full-time open enrollment program may be eligible to receive a scholarship from the Department of Public Instruction (DPI) that allows the child to attend an eligible private school that is participating in the Special Needs Scholarship Program.

This is a state-administered program. A parent or guardian who is interested in the Special Needs Scholarship Program should independently verify the participating private schools and the specific terms, eligibility criteria, and application procedures of the scholarship program with the DPI.

The Special Needs Scholarship Program is further defined under section 115.7915 of the state statutes. However, special eligibility requirements not found in that statute exist for program scholarships that are awarded for private school attendance that initially begins in the 2016-17 school year. Additional information about the program should be available on the website of the Wisconsin Department of Public Instruction.

Start College Now (Formerly Youth Options)
“Start College Now” will allow high school students the opportunity to take college courses at Wisconsin Technical Colleges. The process is very similar to Youth Options. 38.12 (14) will lay out all the aspects of the program. Students seeking courses in the fall semester must turn in the application by March 1. For spring semester courses the due date is October 1. Youth Options is no longer an operational program as of June 30, 2018. Due to the need for high school students to take college-level courses while in high school the new program has been developed. 

Student Achievement Level and Academic Growth on State Academic Assessments
Parents of students at a school receiving Title I funds will receive information on the academic level and growth of their child on each state academic assessment.

Student Assessments
In addition to district and classroom specific assessments, the School District of Elmbrook administers standardized examinations annually to students in all grade levels. The State of Wisconsin requires 4th, 8th, 9th, 10th, and 11th grade examinations administered to students enrolled in the district.

Parents of students at a school receiving Title I funds can view the district policy 6162.5-Student Assessment, regarding student participation in required assessments at any point online.

The following information can be found on the district's website for the state and district-required assessments:

Student Nondiscrimination in Relation to Career and Technical Education
All-District career and technical education opportunities are offered to students on a nondiscriminatory basis (without regard to race, color, national origin, sex, disability, etc.). Additional information regarding such programming in grades 6-12 and the application admissions criteria at the college-level can be obtained on the District's website or by contacting Amie Farley, Director of College, Career and Life Readiness in the Teaching and Learning Department 262.781.3030. 3555 N. Calhoun Road, Brookfield, WI 53005

Student Nondiscrimination and Student Religious Accommodations
The Board shall include the following statement in all pupil and staff handbooks, course selection handbooks, and other published materials distributed to the public describing school activities and opportunities:

No person shall be denied admission to any public school in the School District of Elmbrook or be denied participation in, be denied the benefits of or be discriminated against in any curricular, co-curricular, pupil services, recreational or other program or activity because of the person's sex, race, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or physical, mental, emotional, learning disability, or handicap. The complaint process can be found in the practice statement attached to policy 6005-Equality of Educational Opportunity-Pupil Nondiscrimination/Anti-Harassment.

Suicide Prevention Resources Annual Notice
To address mental health conditions like depression and anxiety, schools must foster emotional safety for students and teachers alike. The cumulative goal of education is to offer students opportunities to develop interrelated academic, personal, and social competencies that have a long-term impact on their lives. We want students to be academically prepared as well as emotionally prepared when they graduate from high school. This Annual Notice is to provide information on suicide prevention resources, identifying the warning signs, and what you can do if you are concerned about a student.

DPI Suicide Prevention website
News about any upcoming QPR suicide prevention trainings can be found in District announcements along with information from DPI.

Click here for the 2023 Model Notice.

Title I Programs
Parents may request the following information about their child’s teachers or paraprofessionals in their children’s classroom:

  • The grade level and subject the teacher is certified to teach
  • the type of license the teacher holds (i.e., emergency, provisional, or regular license)
  • the undergraduate and/or graduate degree of the teacher

Parents of students at a school receiving Title I funds will also receive:

  • a notification if their child has been taught for 4 or more consecutive weeks by a teacher who does not meet the requirements of being “highly qualified.”
  • the achievement level of their child after the state academic assessments are available
  • a notification when their school has been named a Title I Priority or Focus school.

Parents of students at a school receiving Title I funds will receive information on the academic level and growth of their child on each state academic assessment if applicable and available.

Parents can also view each school’s report card here and the parent involvement policy here.
Please contact Emily Greiber at greibere@elmbrookschools.org with any questions.

The 2022-2023 Title I Schools are: Burleigh Elementary School, Swanson Elementary School, Wisconsin Hills Middle School, and Brookfield Central High School.

Title II American Disabilities Act

The District follows the guidelines set forth in the Section 504/ADA Handbook, as well as all provisions under Section 504 of the Rehabilitation Act of 1973, which state that “No otherwise qualified individual with a disability in the United States…shall, solely by reason of her or his disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance…” [29 U.S.C. Sec. 794]. An individual with a disability means any person who (i) has a physical or mental impairment which substantially limits one or more major life activities, (ii) has a record of such impairment, or (iii) is regarded as having such an impairment.

Section 504 regulations require that school districts provide reasonable accommodations and/or related services necessary for qualified disabled students to participate in and benefit from public education programs and activities. A qualified disabled person is (i) of an age during which non-disabled persons are provided such services, (ii) of any age during which it is mandatory under state law to provide such services to disabled persons, or (iii) to whom a state is required to provide a free and appropriate public education under Section 612 of the Education of the Handicapped Act.

The provision of an appropriate education is the provision of regular or special education and related aids and services that (i) are designed to meet individual educational needs of disabled persons as adequately as the needs of non-disabled persons are met and (ii) are based upon adherence to procedures that address the educational setting, evaluation and placement, and procedural safeguards. The District must make reasonable accommodations to the known physical or mental limitations of an otherwise qualified disabled student unless it can be demonstrated that the accommodations would impose an undue hardship on the operation of the programs. In determining reasonable accommodations, a Section 504 evaluation team shall use a variety of evaluation and assessment techniques and procedures to determine if the student has a physical or mental impairment that substantially limits one or more major life activities. When a student is found to have such a condition, a 504 Plan shall be developed and implemented with parent consent. The 504 Plan shall be reviewed and revised at least annually and a re-evaluation shall be completed every three years. District guidelines related to the application of Section 504 to students are outlined in the Practice Statement 6006. Section 504 complaints can be filed under Policy and Practice Statement 6006. Click here for answers to Frequently Asked Questions about Section 504.

Title IX Coordinator(s) and Complaint Process

Any person may report sex discrimination or sexual harassment to the Title IX Coordinator(s) in person, or via email or telephone at any time of the day via The Discrimination/Harassment/Bullying Complaint Form attached to policy 6005-Equality of Educational Opportunity-Pupil Nondiscrimination/Anti-Harassment on page 4 and 5 of the accompanying practice statement.

The training materials used to train our Title XI coordinators can be found here.

Title IX Coordinators:

  • Tanya L. Fredrich, PhD Assistant Superintendent of Teaching and Learning 
    (262) 781-3030 ext 11188
    3555 North Calhoun Rd, Brookfield, WI 53005

  • Chris Thompson, Chief Strategy Officer
    (262) 781-3030 ext 11163
    3555 North Calhoun Rd, Brookfield, WI 53005 

Use of Surveillance Cameras

The use of video cameras on school property, adjacent public spaces, in school buildings and facilities, and school transportation is a commonly accepted standard to enhance the capabilities of protecting the health, safety and welfare of people and protection of property. When using video surveillance systems, the district balances its need to protect persons and property with the privacy rights of students and employees. Video surveillance may be used on school property or school transportation and use of cameras is detailed in Policy 5144.3.