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Public Records Request


The Board of Education will provide for the keeping and preservation of public records according to the following categories:

  1. All District records shall be kept for a period of not less than seven years unless a shorter period is fixed by the public records and forms board and state-adopted records retention schedule under Wis. Stats.19.21(6) and 16.61 (3)(e) and except as provided in (b). The district will use the Wisconsin Records Retention Schedule for School Districts published by the Department of Public Instruction to determine length of records kept. This section does not apply to pupil records under Wis. Stats. 118.125.

  2. Any recording of a meeting by a governmental body, in Wis. Stats.19.82 (1) and (2), may be destroyed no sooner than 90 days after the minutes have been approved and published if the purpose of the recording was to make minutes of the meeting.

  3. Prior to destruction of any records, the State Historical Society shall be notified at least 60 days in advance to determine if historical interest justifies preservation of such records. The historical society may, upon application, waive this notice.

"Record" means any material on which written, drawn, printed, spoken, visual or electromagnetic information is recorded or preserved, regardless of the physical form or characteristics, which has been created or kept by an authority. "Record" does not include drafts, notes, preliminary computations and like materials prepared for the originator's personal use or prepared by the originator in the name of a person for whom the originator is working; materials which are purely personal property of the custodian and have no relation to his or her office; materials to which access is limited by copyright, patent or bequest; and published materials in the possession of an authority other than a public library which are available for sale, or which are available for inspection at a public library.

In addition, all officials, employees, and authorized agents of the District shall, to the extent appropriate to the particular record, safeguard the confidentiality of personally-identifiable information in their possession and in the records created or maintained by any school District authority. Excluded from public inspection are records specifically exempted from disclosure by federal law or authorized to be exempted from disclosure by state law: computer programs, although the material used as input for a computer program or the material produced as a product of the computer program is subject to inspection; and records pertaining to subjects exempt under the Open Meetings Law, although the records are exempt under the Law only if the legal custodian makes a specific demonstration that there is a need to restrict public access at the time that the request to inspect a record is made.

Policy 1340-Custody of and Access to Official School District Records
Practice Statement 1340-Custody of and Access to Official School District Records

If your request is for transcripts, grade reports or proof of graduation, please contact the high school from which you graduated or the school you most recently attended.

Please use this link to Submit a Request for Records

3555 North Calhoun Rd, Brookfield, WI 53005, 262.781.3030 x11183